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Qasell vs Excel for resellers
A spreadsheet in Excel or Google Sheets is where most resellers start. It works, until the deals add up, the fees get complicated and the VAT has to be right.
The short answer
If you sell a few things a month and like building formulas, a spreadsheet is enough. If you buy and sell every week, on several marketplaces, with VAT or driving, Qasell saves time and mistakes, because the profit after fees, shipping and VAT is worked out the same way for every item.
Qasell compared with Excel and Google Sheets
Price
- Qasell
- Free for 10 new items a month, Pro €11 a month
- Excel and Google Sheets
- Google Sheets and Excel for the web are free
Profit after fees, shipping and VAT
- Qasell
- Worked out for every item by itself
- Excel and Google Sheets
- If you build and maintain the formulas yourself
Margin scheme VAT per item
- Qasell
- Built in, with VAT to pay per period
- Excel and Google Sheets
- Your own formulas on every row
Inventory and what is not selling
- Qasell
- Age per item and a suggested next step
- Excel and Google Sheets
- By hand, with your own columns
eBay and Tradera
- Qasell
- Sales and fees come in by themselves (Pro)
- Excel and Google Sheets
- Type them in or paste in exports
Mileage log
- Qasell
- With map and allowance (Pro)
- Excel and Google Sheets
- A separate table you work out yourself
On your phone
- Qasell
- Built for the phone, same account as on your computer
- Excel and Google Sheets
- Works, but small cells and easy typos
Risk of mistakes
- Qasell
- The same rules for every item
- Excel and Google Sheets
- One broken formula can throw off everything
Freedom to shape it
- Qasell
- Built for reselling, not for everything
- Excel and Google Sheets
- Can be shaped into almost anything
Moving your data in
- Qasell
- Smart Import reads Excel and CSV (Pro)
- Excel and Google Sheets
- Nothing to move
| Feature | Qasell | Excel and Google Sheets |
|---|---|---|
| Price | Free for 10 new items a month, Pro €11 a month | Google Sheets and Excel for the web are free |
| Profit after fees, shipping and VAT | Worked out for every item by itself | If you build and maintain the formulas yourself |
| Margin scheme VAT per item | Built in, with VAT to pay per period | Your own formulas on every row |
| Inventory and what is not selling | Age per item and a suggested next step | By hand, with your own columns |
| eBay and Tradera | Sales and fees come in by themselves (Pro) | Type them in or paste in exports |
| Mileage log | With map and allowance (Pro) | A separate table you work out yourself |
| On your phone | Built for the phone, same account as on your computer | Works, but small cells and easy typos |
| Risk of mistakes | The same rules for every item | One broken formula can throw off everything |
| Freedom to shape it | Built for reselling, not for everything | Can be shaped into almost anything |
| Moving your data in | Smart Import reads Excel and CSV (Pro) | Nothing to move |
When a spreadsheet is enough
A spreadsheet is free, flexible and already on your computer. If you sell a few things a month, on one marketplace and without VAT, it is often all you need: one row per item with purchase, sale and fee.
It does need you to count fees, shipping and VAT correctly yourself, and to keep the formulas right as you add rows.
When Qasell saves time
As the deals add up, the spreadsheet grows with them. Fees differ between marketplaces, VAT has to be worked out per item under the margin scheme, trips and packaging belong in the profit, and you want to see what is sitting still.
Qasell does that for you. Every item gets a purchase, listings, an age and the profit after fees, shipping and VAT. With Pro, sales from eBay and Tradera come in by themselves and the mileage log works out the allowance.
How to move from Excel
With Smart Import (Pro) you upload your spreadsheet as an Excel or CSV file. Qasell recognises the columns, you check them and the items go into your inventory. Keep the spreadsheet as an archive if you like.
Questions about Excel and Qasell
What resellers usually ask before they switch.
Yes, when you sell a few things a month and count fees and VAT correctly yourself. Once you sell every week, on several marketplaces or with VAT, the spreadsheet gets heavy to keep right, and a system like Qasell saves time.
There are many, but they rarely include marketplace fees, shipping and margin scheme VAT per item. Qasell does that from the start, and it is free to begin.
Yes. With Smart Import (Pro) you upload an Excel or CSV file, Qasell recognises the columns and adds the items to your inventory.
Yes. With Pro you can download reports as PDF and export to CSV, which opens in Excel and Google Sheets.
Google Sheets and Excel for the web are free. Qasell is free too for 10 new items a month. Pro is €11 a month and adds unlimited inventory, eBay and Tradera, the mileage log and Smart Import.
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Try it with your own deals
Start for free with 10 items a month, no card needed. Enter a few deals you have already made and compare with your spreadsheet.